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Responsibilities
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Assisting the CEO in handling all daily activities and receiving guests
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Handling information from different channels such as telephone calls, mails, faxes in a scientific manner so as to ensure the information provided to the CEO is properly filtered and accurately presented
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Responsible for keeping, managing, and supervising the documents submitted by different department to the CEO
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Responsible for informing, following up on, supervising and coordinating the working arrangement on different departments designated by the CEO
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Classifying different documents before putting them on file
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Other job
related
tasks
designated
by the CEO
Qualification
-
Undergraduate or above, aged at 25 to 35
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More than 2 years of working experience as the Secretary to CEO in large scale foreign invested enterprises will be considered with priority
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Being presentable, attentive to etiquette in business environment, highly congenial and communicative in working with others
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Being smooth in writing, capable of drafting and writing documents
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Being proficient in using the office software and handling the office automation equipments
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Working experience in the financial industry will be considered with priority
RECEPTIONIST
aND
aDMINISTRATIVE
cLERK
Responsibilities
-
Receiving
guests
-
Answering
and
forwarding
telephone
calls,
receiving
and sending
faxes,
copying
documents,
etc
-
Recording,
typesetting
and printing
different
office
documents,
business
documents,
contracts
and
agreements
-
Compiling
documents
and other
printing
materials on
a daily
basis
-
Receiving
express
mails
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Purchasing
and
distributing
office
supplies
-
Reserving
air tickets,
hotels and
handling
other
administrative
tasks
Requirements
-
Being
familiar
with office
working
procedures
-
Being
proficient
in using
office
software,
such as Word：Excel,
etc and
being able
to find
information
using the
internet
-
Being
excellent in
writing and
speaking
Chinese and
English
-
Being
excellent in
communication,
coordination
and highly
sensitive in
keeping
secret
-
Being
proficient
in using
different
office
automation
equipments
-
Being good
at adapting
to different
situations
while
working
under
pressure
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Being good
at recording
visiting
guests and
keeping
goods in
order
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Academically
above the
technical
secondary
school in
secretary
and
management
discipline
-
More than 2
years
working
experience
as
receptionist
in an
enterprise
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Being
healthy and
energetic
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